Unit Heads

NASETFUND Heads of Units

Staff Roles and Responsibilities

Executive Secretary

Overall RoleThe Executive Secretary is the Chief Accounting and Administrative Officer of the Nasarawa State Education Trust Fund and is responsible for the day-to-day management, implementation of policies, and execution of programs in line with the objectives of the Fund and directives of the Governing Board.

Key Responsibilities

Administration and Management
- Oversee the daily operations and administration of the Fund
- Implement policies, decisions, and resolutions of the Governing Board
- Supervise and coordinate the activities of all departments and units
- Ensure efficient utilization of human, financial, and material resources
- Maintain discipline, productivity, and professionalism among staff
Financial Management and Accountability

- Serve as the Chief Accounting Officer of the Fund
- Ensure proper management, control, and accountability of all financial resources
- Prepare and present annual budgets and financial reports for Board approval
- Ensure compliance with financial regulations, audit requirements, and due process
- Authorize expenditures in line with approved budgets and policies

Planning, Policy Implementation, and Program Execution

- Coordinate the formulation and implementation of education development programs
- Ensure effective execution of projects funded by NASETFUND
- Monitor and evaluate funded projects to ensure value for money
- Align Fund activities with state education policies and priorities
- Provide technical and strategic advice to the Governing Board

Project Supervision and Monitoring

- Oversee the identification, approval, and execution of education intervention projects
- Ensure timely delivery and quality assurance of funded projects
- Supervise contractors, consultants, and service providers
- Address implementation challenges and recommend corrective actions

Reporting and Documentation

- Prepare and submit periodic operational and financial reports to the Governing Board
- Ensure proper documentation, record keeping, and data management
- Present progress reports on programs, projects, and expenditures
- Facilitate audits, inspections, and reviews by relevant authorities

Stakeholder Engagement and Representation

- Represent NASETFUND in official engagements, meetings, and public functions
- Liaise with Ministries, Departments, Agencies, educational institutions, and partners
- Foster collaboration with development partners, donors, and stakeholders
- Promote transparency, accountability, and public confidence in the Fund

Compliance and Governance

- Ensure adherence to the NASETFUND Law, government policies, and regulations
- Promote ethical standards, transparency, and anti-corruption practices
- Implement internal control systems and risk management measures
- Support the work of internal and external auditors

Any Other Assigned Duties

- Perform any other functions as may be assigned by the Governing Board or the State Government in furtherance of the objectives of NASETFUND

Department of Human Resources and Management

Roles:
Responsible for managing the organization’s workforce and ensuring effective administration of personnel matters.

Responsibilities:

Recruitment, selection, posting, promotion, and deployment of staff
Staff training, capacity building, and career development
Management of staff records, welfare, discipline, and performance appraisal
Development and implementation of human resource policies and procedures
Payroll coordination, leave administration, and retirement processes
Ensuring compliance with labor laws and regulations
Advising management on manpower planning and organizational structure

Department of Planning, Research and Statistics

Roles:
Provides data-driven planning, policy analysis, and decision support for the organization.

Responsibilities:

Formulation of short-, medium-, and long-term development plans
Conducting research and feasibility studies on projects and programs
Collection, analysis, and interpretation of statistical data
Monitoring and evaluation of projects and organizational performance
Maintaining data banks and management information systems
Preparation of periodic reports for management and stakeholders
Supporting evidence-based policy formulation and review

Department of Finance and Accounts

Roles:
Manages financial resources and ensures accountability, transparency, and proper financial control.

Responsibilities:

Preparation and implementation of annual budgets
Maintenance of accounting records and financial statements
Management of cash flow, payments, and receipts
Financial control, internal audit, and compliance with financial regulations
Management of payroll, pensions, and financial benefits
Advising management on financial planning and expenditure control
Safeguarding organizational assets and preventing financial mismanagement

Department of Revenue and Investment

Roles:
Responsible for generating income and managing investments to enhance financial sustainability.

Responsibilities:

Identification and assessment of revenue sources
Collection, monitoring, and accounting of internally generated revenue
Development and management of investment opportunities
Ensuring efficient revenue administration and compliance
Monitoring returns on investments and advising on new ventures
Collaboration with private sector partners and investors
Reducing revenue leakages and improving financial performance

Department of Physical Planning and Public Works

Roles:
Oversees infrastructure development, maintenance, and physical planning within the establishment.

Responsibilities:

Planning and development of physical infrastructure and facilities
Preparation and approval of building designs and layouts
Construction, rehabilitation, and maintenance of public buildings and roads
Supervision of contractors and project implementation
Ensuring compliance with building codes, safety, and environmental standards
Asset management and maintenance scheduling
Advising management on physical development and space utilization

SERVICOM Unit

Roles:
Promotes efficient and effective service delivery and ensures customer satisfaction within the organization.

Responsibilities:

Development and implementation of service delivery standards and charters
Monitoring compliance with approved service standards
Handling complaints, feedback, and grievances from service users
Conducting service delivery surveys and customer satisfaction assessments
Sensitizing staff on service excellence and customer relations
Liaising with management to address service gaps and improve performance
Reporting on service delivery performance and improvement initiatives

Quality Assurance Unit

Roles:
Ensures that services, programs, and operations meet established quality standards.

Responsibilities:

Development and enforcement of quality assurance policies and benchmarks
Monitoring and evaluation of operational processes and outputs
Conducting internal quality audits and performance reviews
Ensuring compliance with regulatory, professional, and institutional standards
Recommending corrective actions and continuous improvement measures
Coordinating accreditation, certification, and quality assessment exercises
Documentation and reporting on quality performance and compliance

Audit Unit

Roles:
Provides independent and objective assurance on financial and operational controls.

Responsibilities:

Conducting internal audits of financial and operational activities
Reviewing accounting systems and internal control mechanisms
Ensuring compliance with financial regulations, policies, and procedures
Detecting and preventing fraud, waste, and financial irregularities
Preparing audit reports and submitting findings to management
Following up on audit recommendations and corrective actions
Advising management on risk management and control improvement

Liaison and Field Offices Unit

Roles:
Coordinates communication and operations between the headquarters and external or field locations.

Responsibilities:

Serving as a link between the organization and field offices or external agencies
Coordinating field operations, inspections, and data collection activities
Facilitating communication, reporting, and feedback from field offices
Monitoring implementation of programs and projects at the field level
Representing the organization in inter-agency and stakeholder engagements
Supporting logistics, supervision, and field staff operations
Preparing field reports and operational updates for management

Anti-Corruption and Transparency Unit

Roles:
Promotes ethical conduct, integrity, and transparency within the organization.

Responsibilities:

Development and enforcement of anti-corruption policies and codes of conduct
Sensitization and training of staff on ethics and integrity standards
Receiving, documenting, and investigating allegations of misconduct
Promoting transparency and accountability in organizational processes
Collaborating with relevant anti-corruption agencies and stakeholders
Protecting whistleblowers and ensuring confidentiality
Reporting cases of corruption and recommending disciplinary actions

Legal and Linkages Unit

Roles:
Provides legal services and fosters strategic partnerships to support organizational objectives.

Responsibilities:

Offering legal advice and interpretation of laws, policies, and regulations
Drafting, reviewing, and vetting contracts, agreements, and MOUs
Representing the organization in legal matters and disputes
Ensuring compliance with statutory and regulatory requirements
Managing legal documentation and records
Establishing and maintaining linkages with government agencies, NGOs, and partners
Coordinating collaborations, partnerships, and stakeholder relationships